Creating your employees’ paystubs is an essential job for any business. But without the right tools, it can be a time-consuming process. Thankfully, there are online tools to make the process a breeze.
Read on for our 7 template tips and tools to generate free printable pay stubs online.
1. The Basics
Start with something simple. Include the pay period information. You do this by including the start and end date for the pay period.
Show all the hours worked by the employee. Include the gross and net earnings as well as federal and state tax information. Make sure to use separate lines to show taxable and tax-free deductions.
In some states, including vacation time is required so make sure to check. Make sure it includes all the payment information they need in an easy to digest manner.
2. Use a Spreadsheet
Spreadsheets are a great tool for creating easy to digest templates for your paystubs. Google Sheets is a great free online tool for this.
Be sure to put the headings horizontally to avoid messy lines down the page. This is great for saving space as it’s more compact than traditional paystubs. When printing, it’ll take less ink too!
3. Use a Word-Processor
You can create clean, organized paystubs that are easy to read with a word-processor. If you used Microsoft Word, check out the free online version.
Word processors allow you to incorporate your logo and business information with ease. Put them on top, followed by employee and invoice numbers.
Use the table function. It lets you create headers and organize the pay information so it’s easy to read. Then tally it up with a total at the bottom.
4. Irregular Hours
For employees with irregular hours, set your paystub out as a summary of the hours worked. Include fields that have dates of the hours worked and how many were worked on that day.
Also include the basic information like your pay period dates, net, and gross pay, etc.
5. Contractor Invoices
An invoice might be more appropriate for regular contractors. At the top of the paystub, make sure you include the invoice number and date. Then put in the client information.
Also, include the hours worked and the pay rate was. Do this for each service performed. Create a subtotal for all those services, including tax deductions. Once done, finish up with the final total.
6. Hourly Wage Employees
For hourly pay employees, you don’t need to record as much information.
Start with the employees’ name and number (if applicable). State the pay rate, period and hours worked. Then tally the amount earned.
You’ll need to include tax deductions and things like medicare still. Below everything else, show the gross earnings, deductions and total net earnings.
7. Electronic Systems
If you’re looking to outsource paystub generation to an electronic system you won’t need to worry about formatting. Companies like Paystub Creator do all the hard work for you.
All you need to do is enter the employee and employer details, payment details and state, and they will generate a paystub that includes all of the necessary information. You can find out more by visiting their homepage.
Creating Free Printable Pay Stubs Online
As you can see, there are plenty of tools to create free printable pay stubs online. By following our tips, you can use them to create a template that will save you time every month.
If you found this article useful, be sure to check out our other blog posts right here on our site. We have all the information you need to keep your company’s decision-makers up to date.